Storing information for different types of students
Perform Australia runs leisure programs (non-accredited programs) and qualifications (accredited programs). General records about students are required for leisure programs (personal contact details, payments, and health records etc.). Accredited programs require us to collect more detailed information, under legislation, such as marks from assignments and statistical information, as well as personal data required for enrolment and payments. No matter which program you enrol in, we take your privacy seriously. This policy outlines in general terms what we will do to keep your data safe.
National Privacy Principles
Information related to personal details of any personnel, member or student of Perform Australia is protected under the Privacy Act 1988. Perform Australia is committed to adhering to the National Privacy Principles (NPPs) contained in the Act. The NPP’s are principles or rules about collecting, using and disclosing personal information.
The NPPs also cover keeping information secure, paying attention to data quality and accuracy, being open about collection and information handling practices, providing anonymity where possible and protection when transferring personal information to others. The way we handle and store information on students and employees is a major compliance requirement of ASQA. To that end we will make every endeavour to ensure that the principle for security is incorporated into our data collection and storage procedures.
The NPP #4 is concerned with security and is about looking after the personal information we collect. The main obligation of this principle is to keep personal information safe when it is in use and to dispose of it securely when you are finished with it.
Perform Australia will:
Information regarding students, student results or other personal information may not be released to any third party without the express verbal or written permission from the student. This includes parents of the student where the student is over 18.
Since Perform Australia is a registered training organisation (RTO), it must retain records of student marks and assessment outcomes for a legislated period of time. Students and personnel may access their formal training and assessment records and enrolment files held by Perform Australia by making a request in writing to the management.
All information regarding personnel employed by Perform Australia generally are considered private and personal and must be treated as such. This includes but is not limited to:
Records Management Procedures
All staff employed by the RTO will be required to apply themselves to the following written procedures and safeguard confidential and personal information according to the Privacy and Protection of Personal Information Act 1998.
Storage of Student Data
Cessation of services
On cessation of services to the student, or the discontinuation of its business, Perform Australia's CEO shall ensure that all VET student records are made available to its VET Regulator, and other records involving private information are dealt with according to legal requirements.